Adjunct Faculty Orientation

This orientation will provide you with information that will help you get started as an adjunct instructor at Wilmington University.

The orientation will take approximately 60 minutes to complete.

Use the buttons located on the left to navigate or simply scroll down through the pages.

The orientation is considered complete when you have submitted all forms and your I-9 form has been verified by a university representative.


START NOW  

Congratulations and Welcome to Wilmington University!

The first step in becoming a member of Wilmington University’s adjunct faculty community is completing our Adjunct Faculty Orientation (AFO). This orientation provides valuable information for new faculty starting at the university, but you will find that this information is also relevant for experienced instructors. We encourage you to return to this resource as often as necessary during your time with us at Wilmington University.

It is not necessary to complete the AFO in one sitting. The menu bar provided to the left provides links for each section of the AFO, so that you can return to where you left off. After completing the AFO you will be prompted to make an appointment with a representative from one of our campuses. Faculty from outside the region may select the online appointment option. During this appointment, your representative will collect all the necessary paperwork, verify your employee information, help you obtain your Wilmington University identification card, and provide a tour of the site where you will be teaching, as well as answer any questions you may have about the university.

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  Message from the President

It is my pleasure to welcome you to Wilmington University. Our mission statement and marketing materials highlight our commitment to providing individual attention to students; however, we know that providing a caring, supportive work environment for our faculty and staff is key to everything we hope to accomplish here.

Message from the President The University offers a variety of opportunities for personal and professional growth, and I encourage you to take advantage of as many of them as possible. We strive to promote respect, integrity, and compassion among ourselves and for our students. Higher education affords the promise of a better job, a higher salary, or a new career. Students come to us seeking the knowledge and the skills to make those promises real, and we must never forget that our students are our customers and serving them well is our primary goal.

Starting a new job is always stressful, but there are resources in place to help you, and new colleagues are ready to answer any questions you may have. We’re happy to have you with us, and I look forward to working with you in the days ahead.

Sincerely,

Dr. Jack P. Varsalona
President

  Get to Know WilmU

About Wilmington University

Wilmington University is a fully-accredited, private, non-profit university that offers flexible and career-oriented undergraduate, graduate, and doctoral degree programs. We are committed to excellence in teaching, relevancy of the curriculum, and individual attention to students. Learn more

Wilmington University and Adjunct Faculty

Wilmington University’s mission emphasizes student-centered learning and career-oriented education. We expect our graduates to possess state-of-the-art knowledge and the pragmatic skills employers seek. Adjunct faculty support our full-time faculty by bringing additional breadth, depth and career relevance to our curricula through a "practitioner-based" presence in the classroom. The Faculty Development Department is committed to supporting your transition from field based practitioner to post-secondary educator. Learn more

Wilmington University’s use of adjunct faculty is by choice and not by chance. Our adjunct faculty bring practical, real-world experience to their teaching. Our students appreciate this flow of ideas and concepts from the professional world to our classrooms. Our career-oriented academic programs are designed to assist students as they begin or advance their careers. Adjunct faculty possess specialized knowledge and skills that bridge the gap between theory and practice, and provide a source of networking contracts for internship placements and job opportunities for students.

As the University is committed to growth in the number of students and the introduction of timely new programs, adjunct faculty provide a necessary flexibility that is required to match the University’s fast-paced schedule and its rapid growth rate.

About The Center for Teaching Excellence

The Faculty Development & Support department supports Wilmington University faculty, administrators, staff, and students in the school's commitment to excellence in teaching and learning. The Center for Teaching Excellence:

  • Provides professional development opportunities for all faculty.
  • Organizes and implements classroom observations for the purpose of determining professional development needs.
  • Serves as a resource for both full-time and adjunct faculty by providing one-on-one IDEA and teaching consultations.
  • Oversees the IDEA student evaluation process, monitors the integrity of syllabi, and provides proctoring for makeup exams and for Accuplacer testing.
  • For adjunct faculty, The Center for Teaching Excellence serves as a resource for human resources related items such as recruitment, hiring, auditing of credentials, orientations, and New Adjunct Faculty Paperwork.
  • Processes all adjunct pay related to teaching.
  • Provides administrative assistance specific to the main campus at New Castle, DE during all hours of operation.

New Adjunct Faculty Paperwork

Please read, review, and submit the required new hire paperwork listed below.

Download the New Adjunct Faculty Forms Check List to make sure you have completed all of the proper forms and training prior to your first day.

MUST BE COMPLETED, AND THEN SIGNED AND VERIFIED IN PERSON

**If you are an instructor who lives at least 60 miles from the nearest campus, you may choose to complete the verification of your documents through the "Remote" process. For more information, please contact facultyinformation@wilmu.edu.

IMPORTANT TO READ AND REVIEW

Wilmington University does not discriminate with regard to race, color, religion, sex, disability, national origin, veteran status, age, marital status, or any other legally protected status. Wilmington University’s good faith efforts and policies are designed to ensure that this commitment is maintained.

 


Training and Development

Prior to teaching your first class, please complete the required training programs listed below.

Required Employee Training

  • Family Educational Rights and Privacy Act (FERPA) - This tutorial will help you to understand the responsibilities of handling student record information under FERPA, and the University’s privacy policy. Please complete the FERPA tutorial. The Center for Teaching Excellence will be automatically notified of your successful completion via email.
  • Unlawful Harassment and Preventing Sex Discrimination and Sexual Violence on Campus - Wilmington University is committed to maintaining an environment free from sexual harassment. After you have been scheduled to teach your first course and submitted all required employment paperwork, you will receive a personalized e-training link to complete both the Unlawful Harassment training and the Preventing Sex Discrimination and Sexual Violence on Campus training. The email will be sent from our vendor, Workplace Answers. The training should be completed within 30 days of receipt of your email and will be renewed annually.
  • Identity Theft Prevention- Wilmington University provides Identity Theft Prevention training to employees in compliance with FTC regulations. Please complete the Identity Theft Prevention tutorial. The Financial Affairs office will be automatically notified of your successful completion via email.
  • Blackboard Training - New adjuncts receive a training course in their Blackboard accounts from the Online Learning & Education Technology Department. To access and complete this training log into Blackboard once you receive your course log in credentials. This basic training should be completed before you begin teaching. *Instructors are expected to use Blackboard regardless of course format.
  • Hybrid and Online Training (H.O.T.) - Hybrid and Online Training course is required for those instructors teaching in the hybrid and online formats. For information on the H.O.T. course, please go to H.O.T. Information.

Ongoing Faculty Training

Wilmington University’s Center for Teaching Excellence (CTE) provides ongoing professional development opportunities for instructors of all experience levels. Our new teacher orientation, Becoming a Scholarly Practitioner, helps prepare our new instructors for their first teaching assignment, and is offered on an ongoing basis. Workshops on a variety of teaching topics, from course content planning, providing student feedback, and engaging classroom practices are also offered on an ongoing basis. Additional services include Course Preparation Consultation, IDEA Student Feedback Consultation and our semi-annual Faculty Development Day. Click here to review our calendar of upcoming faculty development events.


Technology Resources

As a faculty member at Wilmington University, you are expected to use WebCampus, Blackboard, and your Wilmington University e-mail.

E-mail

All Wilmington University faculty members are issued Wilmington University e-mail accounts. You will receive your Wilmington University e-mail account via the personal e-mail account that you supplied to your Program Chair. Wilmington University will use your faculty e-mail account as an official means of communicating with you.

Adjunct Faculty Employee Portal

After your employment forms have been completed, you will have access to the Employee portal (provided the ability to view your paystubs, change your home address/telephone number, personal email, download employment-related forms such as the W4 form or Direct Deposit form).

To access this portal, you will need your Wilmington University email address (example: john.j.smith@wilmu.edu). The first time you access the portal, you will need register. Click Adjunct Faculty Portal and select “first time here or need password help”. If you have trouble accessing the portal, please contact facultyinformation@wilmu.edu for assistance. Click here to access additional directions.

WebCampus

WebCampus is Wilmington University’s online portal for faculty. Instructors can verify their course roster, textbook, and classroom assignments; as well as update personal information, submit grades, access your email account, Blackboard, library databases, special forms and attendance.

To access WebCampus, please use the username and password that was contained in the e-mail that was sent to your personal e-mail account (this username and password is not the same as your e-mail log-in and password). If you cannot locate your account information, just go to the WebCampus log in page (located on Wilmington University’s home page) and you can retrieve the information there.

For more information and video tutorials, please go to WebCampus for Faculty.

Blackboard

Blackboard is Wilmington University's learning management system. Through Blackboard (Bb), instructors and students can access course materials and communicate and collaborate online. You can access Blackboard through your WebCampus account. Please note that all faculty are expected to use Blackboard (see tab titled Teaching Expectations).

Guide to Classroom Technology

Classroom technology is available for faculty use. To reserve equipment, please go to Technical Resources Page. If you experience problems with any classroom technology during class, including computers, digital projectors, televisions/monitors, video players, etc., please contact our Help Desk immediately or notify the support staff in your building.

For additional information per site, visit Site Information.

eFolio/Taskstream

Efolio is the College of Education's electronic portfolio system housed on TaskStream used for documenting and tracking student mastery of program competencies. Candidates upload core program assessments into efolio and faculty determine whether a candidate has met, not met, or reached the target for the identified elements/standards.

For support with this program contact Mentoring Services for help via phone at 1-800-311-5656 (select option #1) or by email at help@taskstream.com.

Library Services

The WilmU Library offers many services to its faculty. You are able to access the Library’s online materials and databases through WebCampus and/or Blackboard.

The Library will offer an Orientation for you as well as for your class. It must be scheduled in advance. Complete the Library Assistance/Instruction Request Form for additional assistance or information.


Teaching Agreements and Payment

Confirmation of Teaching Assignments

If you are assigned to teach a course at Wilmington University you will receive an email confirmation via your Wilmington University account approximately 4 weeks prior to the start of the course. Specific teaching assignments are made by program chairs, and as such, all questions regarding your teaching assignments should be sent to your program chair. You should also log into WebCampus to review your assigned courses and enrollments. Upon receiving this letter, you may want to confirm your agreement to teach with your program chair.

Payment Information

At the end of the drop/add period each block, you will receive a payment letter indicating the amount you will be paid for a course. This payment letter will be emailed to your WilmU email address.

Specific information regarding payment amounts should be directed to your program chair.

The Center for Teaching Excellence (CTE), in conjunction with the Payroll Department, processes your teaching payment. At the end of each term's student drop/add period, you will receive a payment letter via your Wilmington University email account. This letter indicates the amount you will be paid for a particular course. If you have any issues or concerns regarding this payment information, please contact your program chair.


Teaching Expectations

Wilmington University is working to ensure effectiveness across the university so that every student experiences excellent teaching and learning. To do this, Academic Affairs has worked to define and articulate the teaching expectations for instructors at Wilmington University. These expectations include, but are not limited to, practices surrounding timely feedback, effective feedback, grading, attendance, instructional time, class preparation, and the use of grade center in Blackboard. Please take the time to review the Teaching Expectations Guide to become familiar with the teaching expectations. These expectations should be used as a guide when teaching for the university.

Syllabi

The course syllabus should be viewed as a contract between the faculty and students. It is accessed electronically by students and delineates the goals of the course, how students will progress toward these goals, and how the instructor will measure the extent to which each student has reached the goals. Instructors should place any information that is specific for their section of a course into the syllabus. Instructors are required to post their syllabi in Bb at least one week prior to the start of the course.

Course Roster

Rosters should be reviewed by the instructor prior to the start of and throughout the course. Rosters can be accessed through WebCampus. Any student in your class who is not on the roster(s) should be directed to the Registrar’s Office to receive confirmation of registration. Students will not receive credit for the course unless officially registered. Any discrepancies should be reported to the Registrar’s Office or Site Office for investigation.

Students with Special Needs

Please check the "Disability Services" tab in WebCampus to see if any students in your class should receive accommodations. Questions about accommodations should be directed to the Office of Disability Services (ODS).

Attendance

All faculty members at Wilmington University are required to take weekly attendance and submit it through the WebCampus portal. Student attendance is a predictor of academic success. Tracking attendance helps the University look for patterns in the hope of developing initiatives to help students succeed. As part of the attendance policy, students who have missed the first two sessions of a course will be administratively dropped from that course. Being administratively dropped from a course may have unintended consequences on a student’s financial aid and/or standing with the University. Questions about the attendance policy and tracking through the WebCampus portal can be directed to the Office of the Registrar at (302) 356-6930.

IDEA

All faculty/courses are currently evaluated using the IDEA survey. Evaluations become available during week 6 of a block course and week 14 of a semester course and are administered to students online. Faculty can view real-time response rates and view their survey histories via wilmu.campuslabs.com/faculty. You will receive email notifications once the students’ surveys become available for students and when your reports are available for viewing online. For faculty access to the Campus-Labs platform please use the same log-in credentials used to access Wilmington University email accounts. (For example john.x.doe@wilmu.edu).

E-Mail and On-Campus Mailboxes

Faculty members are required to use their Wilmington University e-mail account and should check the account on a regular basis. Additionally, faculty members who teach on-campus may be given a “mailbox”. Please verify with your site’s personnel to determine if your site provides an instructor mailbox.

Canceling/Postponing a Course

In the event you need to cancel a class, please complete the “Class Cancellations/ Notifications” form available on the Center for Teaching Excellence (CTE) website at Class Cancellation Notification and post the announcement with information for your students regarding the missed class in your Blackboard site (click the box that allows you to send the announcement as an email notification to your students).

If you will be scheduling a makeup class, please refer to your site’s specific information available under the Site Information area of the orientation. Any make-up class must be scheduled with the appropriate Site.

Instructional Time

Each instructor is expected to meet the minimum instructional times. Any meeting times scheduled in addition to the regular sessions must be coordinated with your Program Chair and Registrar’s (New Castle) or Site Office (this is necessary to coordinate limited classroom space). Each instructor establishes his/her own break schedule for the class/course.

Office Hours

Faculty members are expected to be accessible to students. This can generally be accomplished by arriving 30 minutes to one hour before class and/or remaining after class for a comparable period of time. Arrangements should be made on your syllabus to allow for students to contact you outside of the scheduled course hours.

Grades

Instructors are required to submit their grades online using WebCampus within 7 days of the last date of the course. WebCampus Online Grading will be available to you one week before the end of the term and for three weeks after the term ends. Any changes to grades after online grading closes must be submitted using a “Grade Change Form” (available on WebCampus on the Grade Entry Screen).

Student Materials

Instructors should keep any student materials (exams, papers, etc.) that impacts students’ grades for a minimum of 15 weeks after the completion of their course. Due to FERPA regulations, if you are returning materials to students outside of a regular class meeting, you must place each student’s material in an envelope with the student’s name on it and place it in the Student Pick-up locations available in your College (for faculty teaching at New Castle Main Campus). If you are teaching at other locations, please check with your Site for this procedure.


Wilmington University Policies

Academic

***This area of our web site contains procedures specific to Wilmington University faculty and staff. To access this area of the web site, faculty and staff members will need to log in using their email username and password. Do not use your WebCampus/Blackboard username and password.

User name:
"WILMCOLL\" + the part of your email address before the "@" (note: this has NOT changed to "WILMU\")

Password:
your email password

If you do not know your email username and password, contact our technical support.


Site Contact Information

Wilmington University offers courses at many locations within the State of Delaware, New Jersey, and Cecil County, Maryland. This site will provide you with main contact information, helpful hints and directions to the selected location.


Adjunct Benefits and Promotion

Tuition Benefits

Adjunct faculty (the employee) who meet eligibility requirements are eligible to receive tuition benefits for 2 courses per year for themselves or their spouse (dependent children are not eligible for this benefit) for undergraduate or masters-level courses (doctorate courses are not eligible). To further clarify, if you and your spouse are using the benefit during the same fiscal year, each will only be eligible for 1, 3-credit course. The benefit is for tuition only and does not include the cost of fees, books, or supplies. This is a "use it or lose it" benefit — benefits do not carry over into future years. The benefit is a fiscal year benefit and not a calendar year benefit so the benefit year is defined as July 1- June 30.

For additional information about the benefit and eligibility requirements, please go to Applying for the Tuition Eligibility.

Supplemental Retirement Plan – 403(b)

Adjunct faculty are able to participate in Wilmington University’s 403(b) plan with TIAA-CREF by contributing pre-tax payroll dollars to an account set up through Wilmington University. Applications are available in the Human Resources Office (302-356-6846 or by e–mailing humanresources@wilmu.edu). You may not contribute more than the IRS-specified annual limits (the allowable amount includes any pretax deductions you are currently making through another employer’s plan). Questions regarding the specific areas of operation (i.e., rollovers, funding vehicles, etc.) of this plan or about TIAA-CREF can be answered by TIAA-CREF at www.tiaa-cref.org or by phone at 800-842-2776.

Promotion

Faculty are divided into two major groups; ranked and unranked. Ranked faculty are full-time employees appointed to one of four academic ranks: Instructor, Assistant Professor, Associate Professor, Professor or Professor Emeritus. Unranked faculty are hired on a course by course contract and are appointed one of two titles: Adjunct Instructor, Adjunct Professor.

Adjunct faculty are part-time employees of the University who are hired to teach specific courses as confirmed and delineated in their “Notice of Agreement to Teach”. The position usually does not lead to promotion to the classification of “ranked faculty”. Adjunct faculty have the same freedom and responsibility in the management of courses as full-time faculty and are expected to be available for a reasonable amount of time to counsel students regarding their work.

Promotion to Adjunct Professor recognizes excellence in teaching to which Wilmington University is committed. Promotion normally is initiated by the adjunct faculty member, but the Program Chair and/or Dean also can prompt the process. For information on how to initiate the process, please click Adjunct Faculty Promotion Process.


Safety and Security Policy

Wilmington University is committed to providing a safe and healthy environment for faculty, staff, students and their friends and family. To learn more about how Wilmington University works to keep a safe and secure campus, visit:

Services Offered

You are expected to help identify any safety or security violations that might present danger to yourself or others. Employee responsibilities include the following:

  • Complying with all federal, state, and local rules and regulations relevant to their work.
  • Following established work procedures and safety guidelines in their area.
  • Integrating safety into each task performed at Wilmington University.
  • Protecting themselves and their fellow employees against undue exposures to hazards in the workplace.
  • Using the personal protective equipment issued to protect themselves from identified hazards.
  • Informing their supervisors of any accident or hazard causing conditions that occur while on the job.
  • Reporting and, when possible, correcting unsafe or unhealthy working conditions, practices or procedures.

If you observe any situations with which you are uncomfortable please report your concerns immediately to our Public Safety Department (302-325-3333). Wilmington University may, from time to time, electronically monitor public areas in order to deter crime and to assist the University Public Safety Department in providing for the security and safety of individuals and property of the University community.

Information regarding the Wilmington University Site-specific Security Plans or Emergency Procedure Guide can be obtained by contacting the Security Office at 302-325-3333 or at: http://www.wilmu.edu/security/index.aspx.


Resources At A Glance

Academic Colleges

Contact information for Deans, Program Chairs and Program information can be found on the University’s website:

College of Arts and Sciences
College of Business
College of Education
College of Health Professions
College of Social and Behavioral Science
College of Technology
College of Online and Experiential Learning (COEL)
The Faculty Handbook***

***This area of our web site contains procedures specific to Wilmington University faculty and staff. To access this area of the web site, faculty and staff members will need to log in using their email username and password. Do not use your WebCampus/Blackboard username and password.

User name:
"WILMCOLL\" + the part of your email address before the "@" (note: this has NOT changed to "WILMU\")

Password:
your email password

If you do not know your email username and password, contact our technical support.

The Center for Teaching Excellence

Development and Training Workshops for Faculty
facultydevelopment@wilmu.edu

IDEA
ideasupport@wilmu.edu

Payroll
adjpayinformation@wilmu.edu

General information requests, including:
Transcripts
New Hire Information
New Hire Paperwork
Faculty Portal Information
Adjunct Faculty Tuition Questions
Miscellaneous Employment-related Questions
facultyinformation@wilmu.edu

Make-up Exams
For more information on Make-up Exams, please go to http://wilmu.edu/testing/index.aspx

WebCampus Password Reset

You may also obtain your login information by phone by calling our 24-hour technical support center at 1-877-708-2905
E-mail Password Reset
(cannot be done by adjunct)
If you do not remember your email password, contact our 24-hour technical support center at 1-877-708-2905
or email helpdesk@wilmu.edu

University Safety
Add US to your Cell Phone

  • New Castle
    (302) 325-3333
  • Wilson Graduate Center
    (302) 420-8378
  • Dover
    (302) 233-3400

Completing the Orientation

Thank you for taking the time to become familiar with Wilmington University. As an adjunct faculty member, you will have access to this site throughout your teaching career at Wilmington.

To complete the new hire process, please:

  1. Contact one of the sites below (the site nearest to you or the one where you will be teaching) to arrange a visit to have your paperwork verified. If interested, you may also schedule a building tour. If you live 60 miles or more from the nearest site, please contact facultyinformation@wilmu.edu to make alternate arrangements.
  2. Last step, complete the Completion of the Adjunct Orientation Form

THANK YOU


 

Campus Contacts

New Castle Campus
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact the Center for Teaching Excellence (facultyinformation@wilmu.edu) at (302) 356-6731 or (302) 356-6726

Brandywine Site
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Lori Marvain (lori.a.marvain@wilmu.edu) at (302) 478-2491.

Cumberland Site
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Amanda Ota (amanda.z.ota@wilmu.edu) at (856) 691-8600 extension 1552 or 1553.

Dover Site
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Chris Moore (chris.m.moore@wilmu.edu) or Sherry Stephens (sherry.l.stephens@wilmu.edu) at (302) 734-2594.

Dover AFB Site
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Julie Gladden (julie.t.gladden@wlmu.edu) or call at (302) 674-8726.

Georgetown Site
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Carla Phillips (carla.d.phillips@wilmu.edu) or Paulette Edge (paulette.d.edge@wilmu.edu) at (302) 856-5780.

Gloucester Site
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Douglas Scappa (douglas.r.scappa@wilmu.edu) at (856) 464-5231.

JB-MDL (Joint Base - Maguire, Ft. Dix, Lakehurst)
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Stefanie Sager-Carroll (stefanie.a.sager-carroll@wilmu.edu) at (609) 723-2790.

Mt. Laurel/Pemberton Sites
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Mary Gankiewicz (mary.g.gankiewicz@wilmu.edu) at (856) 222-9311 Ext. 2115.

Wilson Graduate Center
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Fran Panarello (fran.j.panarello@wilmu.edu) or Thomas Hurd (thomas.w.hurd@wilmu.edu) at (302) 295-1119 or (302) 655-5400.