Frequently Asked Questions
- I've been recently hired as an adjunct instructor at Wilmington University. Where do I obtain an employment packet and what employment paperwork must I complete?
- Do I need to attend an Adjunct Faculty Administrative Orientation?
- How will I receive a Wilmington University e-mail address?
- How will I receive my WebCampus (Faculty Portal)/Blackboard log in information?
- When can I expect my Teaching Agreement Letter?
- How much am I paid for my course?
- When can I expect to be paid?
- Who do I contact if there appears to be a problem with the information contained in the Teaching Confirmation Letter or Payment Letter?
- What is my Mailbox and where is it located?
- Do I need to attend Blackboard Training?
- Where can I find an overview of what is expected of me as an instructor at Wilmington University?
- Where can I find my class roster, current book title and edition, and room location?
- When are my final grades due and where do I submit them?
- What happens when scheduled face to face classes are cancelled?
- How do I arrange for audiovisual equipment in my classroom?
- Where can I find specific information or contact information for my college?
- Where can I find site specific information?
I've been recently hired as an adjunct instructor at Wilmington University. Where do I obtain an employment packet and what employment paperwork must I complete?
Once the Center for Teaching Excellence (CTE) receives the New Hire Form from your Program Chair, you will receive an e-mail with the following information:
- WebCampus and Blackboard log in credentials
- WU e-mail address
- Information regarding Blackboard Basic training.
Once you have been assigned a course, you will receive a second, follow-up email with information about completing the New Adjunct Orientation Online. A New Adjunct Hire Checklist is included and will include the information regarding the forms and trainings that are required, and the process for sending/requesting an official transcript for your highest earned degree.
The orientation will also guide you through the paperwork process.
*It is mandatory that you complete the orientation, all necessary paperwork, FERPA training, and Blackboard Basic training prior to teaching your first course. If you are scheduled to teach a course with an online component (Distance Learning, Fusion, or Hybrid), you must also complete Blackboard Advanced and Hybrid Online Training (HOT) before the start of your class.
Yes. All adjunct faculty are required to complete the New Adjunct Orientation. You will receive a link to the online orientation once you have been assigned a course. If you would like to review it prior to being assigned a course, the link is http://www.wilmu.edu/faculty/orientation/.
Your WU e-mail will be sent to your personal e-mail account after we receive the New Hire Form from your Program Director. Once you receive your WU e-mail account it is expected that you will use that account for all future correspondence with WU employees and students. We will no longer use your personal e-mail account when corresponding with you.
Once the Center for Teaching Excellence receives the New Hire Form from your Program Chair, you will receive an e-mail via your personal e-mail account with your WebCampus and Blackboard log in credentials.
Teaching confirmation letters (confirmation of course(s) assigned to you) are sent to your WU e-mail account approximately 2-3 weeks prior to the start of the semester. It is expected that your Program Chair will contact you in advance regarding your teaching availability. You may check your upcoming teaching schedule at any time by logging into WebCampus and selecting My Schedule on the menu bar. Questions regarding your teaching assignments (current and future) should be directed to your Program Chair.
Specific payment amount questions should be directed to your Director or Program Chair. Payment may be adjusted according to lower enrollments. If you have a question regarding reduced payments, please contact your Program Director or Program Chair.
You will be paid on the last working day of the months you are teaching. Those months depend on the type of course you are teaching.
- Block courses are paid in 2 equal payments on the last working day of each month during the block (Includes Directed Studies, Indirect Studies, Internships, and PLAs). If a block begins near the end of the month, the payments will be distributed over the following 2 months. For example, if Fall begins on August 28th, your payments will be made will be made on the last pay dates (working days) in September and October
- Semester courses are paid in 4 equal payments at the end of each month during the semester (Includes Directed Studies, Indirect Studies, Internships, and PLAs). If a semester begins near the end of the month, the payments will be distributed over the following 4 months. For example, if Fall begins on August 28th, your payments will be made on the last pay dates (working days) in September, October, November, and December.
- Modular courses are paid at the end of the designated "modular month". For example, "M1" and "M3" will be paid at the end of the first month of the block and "M2" and "M4" will be paid at the end of the second month of the block. If the term begins near the end of a month, the first modular of the block will be paid on the last working day of the following month – For example, if M1 first meets in late August, the payment will not be made until the end of September. If M3 meets in late October, the payment will not be made until the end of November
- Fusion courses are paid in accordance with their scheduled meeting dates. For example, "Fusion 1" and "Fusion 2" courses are paid in the same manner as Modular courses – If the term begins near the end of a month, the F1 will be paid on the last working day of the following month – For example, if F1 begins in late August, the payment will not be made until the end of September. If F2 begins in late October, the payment will not be made until the end of November. "Fusion 3" courses are paid the same as a regular block course.
Who do I contact if there appears to be a problem with the information contained in the Teaching Confirmation Letter or Payment Letter?
If you believe there are errors contained in the Teaching Agreement letter, please notify the Faculty Development and Support Department by submitting the Teaching Agreement Inquiry Form.
Every effort is made to ensure that your pay has been calculated correctly. If you have a question about your pay, please submit the Payment Inquiry Form.
Mailboxes are no longer used at most of the University’s locations. We encourage you to use Blackboard or your University email for accepting student work to ensure that you receive it on time. However, if you need to have students drop off work for you, please check with the site representative on duty in your building/location for the process of receiving student-related documents.
Faculty members are required to complete the Blackboard Basic training class and Blackboard Advanced training is highly recommended. If you are teaching a course with an online format (Distance Learning, Hybrid, Fusion), you are also required to complete Blackboard Advanced and Hybrid Online Training (HOT) courses before you can be assigned a course.
You may attend in person or online. To view the training schedule, please go to http://www.wilmu.edu/edtech/training/. The online version of this training will be available to you when you log into Blackboard. The course is located in the section of Blackboard titled "Courses you are enrolled in." Questions regarding Blackboard (Bb) training should be directed to email@example.com or firstname.lastname@example.org. Please allow 48 hours for a response if emailing over a weekend or university holiday.
Teaching expectations are outlined in the New Adjunct Orientation (http://www.wilmu.edu/faculty/orientation/) in the “Teaching Expectations” section of the orientation.
The above information can be found in WebCampus. To log into Web Campus, go to Wilmington University’s home page, click on WebCampus, and log in using the credentials provided to you by the Center for Teaching Excellence. Please remember, the username and password for WebCampus are NOT the same as your WU email username and password. If you have any questions, please contact the Center for Teaching Excellence at email@example.com. Questions regarding access to your email (password not valid) should be directed to our Technology Support group at firstname.lastname@example.org or 877-708-2905. We recommend calling the Help Desk directly instead of emailing them.
Final grades are due within 7 days after your last class. Grades are entered online using WebCampus. You simply log into WebCampus, click on "Grade Entry" (in the menu under "Academic") and enter your grades. You must submit a grade for every student on your roster. If you are teaching more than one course, you will need to complete the process for each course. If you are teaching more than once course, finish the process for each course. You will be able to access the Grade Entry one week before your class ends and for 3 weeks after (to make changes) it has ended. Any changes to grades after that time must be submitted via a Grade Change Form, available from the Grade Entry section of your WebCampus.
If you are using the Grade Entry option in Blackboard, you will still need to 'manually' enter your final grades using WebCampus.
In the event that a schedule face to face class is cancelled, it is imperative that all course instructional goals are still met.
- Many face to face instructors will choose to shift to a modified online format with the instructor providing assignments, communicating with students and even posting examinations via Blackboard in place of a face to face class session.
- Some instructors will choose face to face make up class sessions.
- Contact the appropriate Site Director in order to schedule a classroom during reading week. Site contact information is available in the New Adjunct Orientation at http://www.wilmu.edu/faculty/orientation/.
Clear communication with students regarding make up sessions is essential.
- If you are cancelling your class, please complete the Class Cancellation Notification form available on the Center for Teaching Excellence’s website or at Class Cancellation Notification form. You may also call 302-356-6736.
- You should also post an announcement (and select the email to all option) on your Blackboard site for the cancelled class with specifics about that class’s assignments, etc.
Some classrooms are equipped with Teaching Stations that include a computer, projector, VCR and DVD player. You should always reserve any AV equipment needed just in case your classroom does not have the Teaching Station. Reservations should be made 2 business days in advance of your class by e-mailing email@example.com or by contacting the site office directly. Each site has a list of available equipment. Please contact them directly.
- New Castle Reservations/Help: 302-356-6808
- Wilson Graduate Center Reservations/Help: 302-356-6808 or 302-295-1182
- Middletown: Classrooms have a fully functioning teaching station
- Claymont: Graduate Center at 302-655-5400
- Dover Reservations/Help: 302-734-2594
- Georgetown: 302-856-5780
- Dover AFB: 302-674-8726
- Cumberland (NJ): 856-691-8600 Ext. 551
- Mt. Laurel/Pemberton (NJ): 856-222-9311 Ext. 2115 or Ext. 2116
- JB-MDL (NJ): 609-723-2790 or 609-694-8709
Where can I find specific/contact information for my college?
Information for contacting Deans, Directors, Program Chairs, or other Academic College personnel can be found in the New Adjunct Orientation (http://www.wilmu.edu/faculty/orientation/) in the “Resources at a Glance” section – click on the appropriate College’s name to go to their website and then click on “Meet the faculty”.
Where can I find site specific information?
The information is available in the New Adjunct Faculty Online Orientation at http://www.wilmu.edu/faculty/orientation/, select “Site Information” from the menu after your start the orientation.