About The Center for Teaching Excellence
The Center for Teaching Excellence supports Wilmington University faculty, administrators, staff, and students in the school's commitment to excellence in teaching and learning. The Center for Teaching Excellence:
- Provides professional development opportunities for all faculty.
- Organizes and implements classroom observations for the purpose of determining professional development needs.
- Serves as a resource for both full-time and adjunct faculty by providing one-on-one Student Evaluations (CATS) and teaching consultations.
- Oversees the Student Evaluations (CATS) student evaluation process, monitors the integrity of syllabi, and provides proctoring for makeup exams and for Accuplacer testing.
- For adjunct faculty, The Center for Teaching Excellence serves as a resource for human resources related items such as recruitment, hiring, auditing of credentials, orientations, and New Adjunct Faculty Paperwork.
- Processes all adjunct pay related to teaching.
- Provides administrative assistance specific to the main campus at New Castle, DE during all hours of operation.
New Adjunct Faculty Paperwork
Please read, review, and submit the required new hire paperwork listed below.
Download the New Adjunct Faculty Forms Check List to make sure you have completed all of the proper forms and training prior to your first day.
MUST BE COMPLETED, AND THEN SIGNED AND VERIFIED IN PERSON
- Employment Application (please print and complete this version of the application, even though you submitted an online version. The University’s HR department requires all new hires to complete and sign the printed version)
- W-4, Employee Withholding Allowance
- Delaware Division of Revenue Form W-4 (If you live in Delaware or you are teaching at a Wilmington University location in the State of Delaware, you are required to complete this form - if you do not live in Delaware or you are not teaching at location in Delaware, you do not need to complete this form).
- Form I-9, Employment Eligibility Verification (must present original identification to the Site Representative or the FD&S Representative as indicated on page 9. If you do not have a document from List A, you must bring a document from List B and one from List C)
- Direct Deposit Form
**If you are an instructor who lives at least 60 miles from the nearest campus, you may choose to complete the verification of your documents through the "Remote" process. For more information, please contact firstname.lastname@example.org.
IMPORTANT TO READ AND REVIEW
Wilmington University does not discriminate with regard to race, color, religion, sex, disability, national origin, veteran status, age, marital status, or any other legally protected status. Wilmington University’s good faith efforts and policies are designed to ensure that this commitment is maintained.
Training and Development
Prior to teaching your first class, please complete the required training programs listed below.
Required Employee Training
- Harassment, Discrimination and Sexual Violence Training - Wilmington University is committed to maintaining an environment free from sexual harassment. After you have been scheduled to teach your first course and submitted all required employment paperwork, you will receive a personalized e-training link to complete both the Unlawful Harassment training and the Preventing Sex Discrimination and Sexual Violence on Campus training. The email will be sent from our vendor, EverFi (Wilmington University - email@example.com) on behalf of Wilmington University. The training MUST be completed, even if you are not a State of Delaware resident, within 30 days of receipt of your email and will be renewed annually.
- Identity Theft Prevention- Wilmington University provides Identity Theft Prevention training to employees in compliance with FTC regulations. Please complete the Identity Theft Prevention tutorial. The Financial Affairs office will be automatically notified of your successful completion via email.
- Canvas Training - New adjuncts receive a training course in their Canvas accounts from the Online Learning & Education Technology Department. To access and complete this training log into Canvas once you receive your course log in credentials. This basic training should be completed before you begin teaching. *Instructors are expected to use Canvas regardless of course format.
- Hybrid and Online Training (H.O.T.) - Hybrid and Online Training course is required for those instructors teaching in the hybrid and online formats. For information on the H.O.T. course, please go to H.O.T. Information.
Ongoing Faculty Training Available through the Center for Teaching Excellence and the Online Learning and Education Technology Department
Wilmington University’s Center for Teaching Excellence (CTE) provides ongoing professional development opportunities for instructors of all experience levels. Our new teacher orientation, Becoming a Scholarly Practitioner, helps prepare our new instructors for their first teaching assignment, and is offered on an ongoing basis. Workshops on a variety of teaching topics, from course content planning, providing student feedback, and engaging classroom practices are also offered on an ongoing basis. Additional services include Course Preparation Consultation, Student Evaluations (CATS) and our semi-annual Faculty Development Day. Click here to review our calendar of upcoming faculty development events.
Wilmington University’s Online Learning & Education Technology Teams provide ongoing technology training for all instructors. This training allows instructors to discover new ways to enhance their courses using technology as a learning tool, in and out of the classroom. Click here to access the calendar of upcoming faculty training events.
As a faculty member at Wilmington University, you are expected to use myWilmU, Canvas, and your Wilmington University e-mail.
All Wilmington University faculty members are issued Wilmington University e-mail accounts. You will receive your Wilmington University e-mail account via the personal e-mail account that you supplied to your Program Chair. Wilmington University will use your faculty e-mail account as an official means of communicating with you.
myWilmU is Wilmington University’s online portal for faculty. Instructors can access their course roster, textbook, and classroom assignments, submit attendance, submit final grades, access their WilmU email account, Canvas, Library databases, faculty-related forms, training and development opportunities, and much more.
Your login credentials for myWilmU are your WilmU email address (firstname.lastname@example.org) and the password you created for accessing your email. If you need to reset your password, please contact our helpdesk at 1-877-708-2905 or email them at email@example.com.
For more information and video tutorials, please go to myWilmU for Faculty & Staff.
Canvas is Wilmington University's learning management system. Through Canvas, instructors and students can access course materials and communicate and collaborate online. You can access Canvas through your myWilmU account. Please note that all faculty are expected to use Canvas (see tab titled Teaching Expectations).
Guide to Classroom Technology
Classroom technology is available for faculty use. To reserve equipment, please go to Technical Resources Page. If you experience problems with any classroom technology during class, including computers, digital projectors, televisions/monitors, video players, etc., please contact our Help Desk immediately or notify the support staff in your building.
For additional information per site, visit Site Information.
Efolio is the College of Education's electronic portfolio system housed on TaskStream used for documenting and tracking student mastery of program competencies. Candidates upload core program assessments into efolio and faculty determine whether a candidate has met, not met, or reached the target for the identified elements/standards.
For support with this program contact Mentoring Services for help via phone at 1-800-311-5656 (select option #1) or by email at firstname.lastname@example.org.
The WilmU Library offers many services to its faculty. You are able to access the Library’s online materials and databases through myWilmU and/or Canvas.
The Library will offer an Orientation for you as well as for your class. It must be scheduled in advance. Complete the Library Assistance/Instruction Request Form for additional assistance or information.
Teaching Agreements and Payment
Confirmation of Teaching Assignments
If you are assigned to teach a course at Wilmington University you will receive an email confirmation via your Wilmington University account approximately 4 weeks prior to the start of the course. Specific teaching assignments are made by program chairs, and as such, all questions regarding your teaching assignments should be sent to your program chair. You should also log into myWilmU to review your assigned courses and enrollments. Upon receiving this letter, you may want to confirm your agreement to teach with your program chair.
At the end of the drop/add period each block, you will receive a payment letter indicating the amount you will be paid for a course. This payment letter will be emailed to your WilmU email address.
Specific information regarding payment amounts should be directed to your program chair.
The Center for Teaching Excellence (CTE), in conjunction with the Payroll Department, processes your teaching payment. At the end of each term's student drop/add period, you will receive a payment letter via your Wilmington University email account. This letter indicates the amount you will be paid for a particular course. If you have any issues or concerns regarding this payment information, please contact your program chair.
Wilmington University is working to ensure effectiveness across the university so that every student experiences excellent teaching and learning. To do this, Academic Affairs has worked to define and articulate the teaching expectations for instructors at Wilmington University. These expectations include, but are not limited to, practices surrounding timely feedback, effective feedback, grading, attendance, instructional time, class preparation, and the use of grade center in Canvas. Please take the time to review the Teaching Expectations Guide to become familiar with the teaching expectations. These expectations should be used as a guide when teaching for the university.
The course syllabus should be viewed as a contract between the faculty and students. It is accessed electronically by students and delineates the goals of the course, how students will progress toward these goals, and how the instructor will measure the extent to which each student has reached the goals. Instructors should place any information that is specific for their section of a course into the syllabus. Instructors are required to post their syllabi in Bb at least one week prior to the start of the course.
Rosters should be reviewed by the instructor prior to the start of and throughout the course. Rosters can be accessed through myWilmU. Any student in your class who is not on the roster(s) should be directed to the Registrar’s Office to receive confirmation of registration. Students will not receive credit for the course unless officially registered. Any discrepancies should be reported to the Registrar’s Office or Site Office for investigation.
Students with Special Needs
If any students in your class should receive accommodations, you will receive an email (to your WilmU email address) from the Office of Disability Services. Questions about accommodations should be directed to the Office of Disability Services (ODS) at (Christyn Rudolf, Manager of Disability Services) - (302) 356-6937 or email@example.com.
All faculty members at Wilmington University are required to take weekly attendance and submit it through the Faculty Self Service portal in your myWilmU. Student attendance is a predictor of academic success. Tracking attendance helps the University look for patterns in the hope of developing initiatives to help students succeed. As part of the attendance policy, students who have missed the first two sessions of a course will be administratively dropped from that course. Being administratively dropped from a course may have unintended consequences on a student's financial aid and/or standing with the University. Questions about the attendance policy and tracking through the myWilmU portal can be directed to the Office of the Registrar at (302) 356-6930.
Student Evaluation Process
CATS (Course and Teaching Survey)
This survey was developed to measure teaching effectiveness at Wilmington University. Survey items are designed to address Wilmington University's core mission and educational values, as well as the teaching expectations in place for faculty. Students are provided the opportunity to complete the survey at the end of each course.
CATS is distributed to students at the beginning of the 6th week of your course for Block courses and in the 13th week for Semester courses. Students will also receive an email with a direct link to the survey. Faculty employees will also receive an email with information for accessing the results. When teaching a face-to-face or hybrid course, please provide in-class time for the students to login to their myWilmU to complete it. For online courses, the University recommends including a short video clip or announcement requesting that students complete the survey.
E-Mail and On-Campus Mailboxes
Faculty members are required to use their Wilmington University e-mail account and should check the account on a regular basis. Additionally, faculty members who teach on-campus may be given a “mailbox”. Please verify with your site’s personnel to determine if your site provides an instructor mailbox.
Canceling/Postponing a Course
In the event you need to cancel a class, please complete the "Class Cancellations/ Notifications" form available in the Faculty Forms section of your myWilmU homepage or on the Center for Teaching Excellence (CTE) website. You should also post an announcement with information for your students regarding the missed class in your Canvas site (click the box that allows you to send the announcement as an email notification to your students).
If you will be scheduling a makeup class, please refer to your site’s specific information available under the Site Information area of the orientation and complete the Make-up Class Request form available in the Faculty Forms section of your myWilmU homepage.
Each instructor is expected to meet the minimum instructional times. Any meeting times scheduled in addition to the regular sessions must be coordinated with your Program Chair and Registrar’s (New Castle) or Site Office (this is necessary to coordinate limited classroom space). Each instructor establishes his/her own break schedule for the class/course.
Faculty members are expected to be accessible to students. This can generally be accomplished by arriving 30 minutes to one hour before class and/or remaining after class for a comparable period of time. Arrangements should be made on your syllabus to allow for students to contact you outside of the scheduled course hours.
Instructors are required to submit their grades online using myWilmU
within 7 days of the last date of the course
. Online Grading will be available to you one week before the end of the term and for three weeks after the term ends. Any changes to grades after online grading closes must be submitted using a “Grade Change Form” (available on the homepage of your myWilmU).
Instructors should keep any student materials (exams, papers, etc.) that impacts students’ grades for a minimum of 15 weeks after the completion of their course. Due to FERPA regulations, if you are returning materials to students outside of a regular class meeting, you must place each student’s material in an envelope with the student’s name on it and place it in the Student Pick-up locations available in your College (for faculty teaching at New Castle Main Campus). If you are teaching at other locations, please check with your Site for this procedure.
Wilmington University Policies
General Employment Policies
Site Contact Information
Wilmington University offers courses at many locations within the State of Delaware, New Jersey, and Cecil County, Maryland. This site will provide you with main contact information, helpful hints and directions to the selected location.
Wilson Graduate Center
General: 856-291-7392 or
General: 856-691-8600 x1552
Adjunct Benefits and Promotion
Adjunct faculty (the employee) who meet eligibility requirements are eligible to receive tuition benefits for 2 courses per year for themselves or their spouse (dependent children are not eligible for this benefit) for undergraduate or masters-level courses (doctorate courses are not eligible). To further clarify, if you and your spouse are using the benefit during the same fiscal year, each will only be eligible for 1, 3-credit course. The benefit is for tuition only and does not include the cost of fees, books, or supplies. This is a "use it or lose it" benefit — benefits do not carry over into future years. The benefit is a fiscal year benefit and not a calendar year benefit so the benefit year is defined as July 1- June 30.
For additional information about the benefit and eligibility requirements, please go to Applying for the Tuition Eligibility.
Supplemental Retirement Plan – 403(b)
Adjunct faculty are able to participate in Wilmington University’s 403(b) plan with TIAA-CREF by contributing pre-tax payroll dollars to an account set up through Wilmington University. Applications are available in the Human Resources Office (302-356-6846 or by e–mailing firstname.lastname@example.org). You may not contribute more than the IRS-specified annual limits (the allowable amount includes any pretax deductions you are currently making through another employer’s plan). Questions regarding the specific areas of operation (i.e., rollovers, funding vehicles, etc.) of this plan or about TIAA-CREF can be answered by TIAA-CREF at www.tiaa-cref.org or by phone at 800-842-2776.
Faculty are divided into two major groups; ranked and unranked. Ranked faculty are full-time employees appointed to one of four academic ranks: Instructor, Assistant Professor, Associate Professor, Professor or Professor Emeritus. Unranked faculty are hired on a course by course contract and are appointed one of two titles: Adjunct Instructor, Adjunct Professor.
Adjunct faculty are part-time employees of the University who are hired to teach specific courses as confirmed and delineated in their “Notice of Agreement to Teach”. The position usually does not lead to promotion to the classification of “ranked faculty”. Adjunct faculty have the same freedom and responsibility in the management of courses as full-time faculty and are expected to be available for a reasonable amount of time to counsel students regarding their work.
Promotion to Adjunct Professor recognizes excellence in teaching to which Wilmington University is committed. Promotion normally is initiated by the adjunct faculty member, but the Program Chair and/or Dean also can prompt the process. For information on how to initiate the process, please click Adjunct Faculty Promotion Process.
Safety and Security Policy
Wilmington University is committed to providing a safe and healthy environment for faculty, staff, students and their friends and family. To learn more about how Wilmington University works to keep a safe and secure campus, visit:
You are expected to help identify any safety or security violations that might present danger to yourself or others. Employee responsibilities include the following:
- Complying with all federal, state, and local rules and regulations relevant to their work.
- Following established work procedures and safety guidelines in their area.
- Integrating safety into each task performed at Wilmington University.
- Protecting themselves and their fellow employees against undue exposures to hazards in the workplace.
- Using the personal protective equipment issued to protect themselves from identified hazards.
- Informing their supervisors of any accident or hazard causing conditions that occur while on the job.
- Reporting and, when possible, correcting unsafe or unhealthy working conditions, practices or procedures.
If you observe any situations with which you are uncomfortable please report your concerns immediately to our Public Safety Department (302-325-3333). Wilmington University may, from time to time, electronically monitor public areas in order to deter crime and to assist the University Public Safety Department in providing for the security and safety of individuals and property of the University community.
Information regarding the Wilmington University Site-specific Security Plans or Emergency Procedure Guide can be obtained by contacting the Security Office at 302-325-3333 or at: http://www.wilmu.edu/security/index.aspx.
Resources At A Glance
E-mail Password Reset
Note: The Change Your Password and Forgot Your Password features are not available for Faculty & Staff.
- To change your password, use your University-owned computer while on-campus, or use Outlook Web Access.
- If you forgot your password, please contact the Help Desk.
Completing the Orientation
Thank you for taking the time to become familiar with Wilmington University. As an adjunct faculty member, you will have access to this site throughout your teaching career at Wilmington.
To complete the new hire process, please:
- Contact one of the sites below (the site nearest to you or the one where you will be teaching) to arrange a visit to have your paperwork verified. If interested, you may also schedule a building tour. If you live 60 miles or more from the nearest site, please contact email@example.com to make alternate arrangements.
- Last step, Complete the NAFO
New Castle Campus
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact the Center for Teaching Excellence (firstname.lastname@example.org) at (302) 356-6731 or (302) 356-6726
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Adam Fawcett or Kirk McCarthy at (302) 478-2491 or Thomas Hurd (email@example.com).
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Amanda Ota (firstname.lastname@example.org) at (856) 691-8600 extension 1552 or 1553.
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Chris Moore (email@example.com) or Sherry Stephens (firstname.lastname@example.org) at (302) 734-2594.
Dover AFB Site
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Julie Gladden (email@example.com) or call at (302) 674-8726.
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Carla Phillips (firstname.lastname@example.org) or Paulette Edge (email@example.com) at (302) 856-5780.
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Douglas Scappa (firstname.lastname@example.org) at (856) 464-5231.
JB-MDL (Joint Base - Maguire, Ft. Dix, Lakehurst)
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Stefanie Sager-Carroll (email@example.com) at (609) 723-2790.
Mt. Laurel Sites
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Mary Gankiewicz (firstname.lastname@example.org) at 856-291-7392 or 856-291-7393.
Wilson Graduate Center
To have your I9 form and documents verified, submit your required forms (W-4, Direct Deposit, and Printed Employee Application), or to schedule a site tour, please contact Fran Panarello (email@example.com) or Thomas Hurd (firstname.lastname@example.org) at (302) 295-1119 or (302) 655-5400.