Zoom Meeting Security Settings

Below are some settings and procedures for hosting or joining Zoom meetings that increase security to ensure that the synchronous conferencing experience continues to be successful for the university community.

Reminder: Your WilmU Zoom account is to be used for WilmU courses, academics, and business only. It is not to be used for personal meetings.

If you have any questions please contact multimedia@wilmu.edu.

Faculty Staff Students

Zoom Meeting Security for Faculty

  • Start at the right place
    • Make sure you’re entering Zoom meetings you are hosting from within Canvas or from wilmu.zoom.us after authenticating so that Zoom recognizes you as the host.
  • Don’t share guest links
    • All students should join Zoom meetings from within Canvas – this will also help with attendance reporting
  • Disable “join before host”
    • This allows students to enter the room before the instructor arrives. This option has been turned off by default, but instructors can choose to turn it on if needed. Always leave “join before host” disabled in your personal meeting room – no one should be in your Personal Meeting Room if you’re not there.
  • Schedule a new meeting
    • Instead of using your personal meeting room repeatedly, create a new meeting for each event so the link isn’t being recycled and potentially used by someone who shouldn’t be using it.
  • Require a meeting password
    • Use a meeting password for all Zoom meetings.  This adds a unique password to the guest link and prevents unauthorized users from accessing your meetings.
    • Your external attendees or students won’t have to type in the password, it will be built into your link invitation or 'Join' link automatically.
  • Remove Questionable Participants
    • Remove anyone from a Zoom session who seems questionable or acts inappropriately.

Zoom Meeting Security for Staff

  • Start at the right place
    • Make sure you’re entering Zoom meetings you are hosting from within Canvas or from wilmu.zoom.us after authenticating so that Zoom recognizes you as the host.
  • Require a meeting password
    • Use a meeting password for all Zoom meetings. This adds a unique password to the guest link and prevents unauthorized users from accessing your meetings. Your attendees won’t have to type in the password, it will be built into your link invitation automatically.
  • Disable “join before host”
    • “Join before host” allows attendees to enter the room before the host arrives. This option has been turned off by default, but you can choose to turn it on if needed. Always leave “join before host” disabled in your personal meeting room – no one should be in your Personal Meeting Room if you’re not there.
  • Schedule a new meeting
    • Instead of using your personal meeting room repeatedly, create a new meeting for each event so the link isn’t being recycled and potentially used by someone who shouldn’t be using it.
  • Remove questionable participants
    • Remove anyone from a Zoom session who seems questionable or acts inappropriately.

Zoom Meeting Security for Students

  • Start at the right place
    • Make sure you’re entering Zoom meetings you are hosting from within Canvas so that Zoom recognizes you as the host.
  • Don't share guest links
    • Don’t share Zoom guest links with anyone outside of your Canvas courses.
    • It is especially important not to share Zoom links over social media or anywhere they can be accessed by those outside of your courses.
    • Remember, Zoom is to be used for WilmU courses and academic reasons ONLY, it is not to be used for personal meetings.
  • Disable “join before host”
    • “Join before host” allows students to enter the room before the host (your instructor) arrives. This option has been turned off by default, but instructors can choose to turn it on if needed. Always leave “join before host” disabled in your personal meeting room – no one should be in your Personal Meeting Room if you’re not there.
    • If you click on a Zoom link and you are unable to enter the room, the pop-up window will tell you that your instructor has enabled this feature.
  • Require a meeting password
    • You may be scheduling Zoom meetings yourselves as study sessions or to work on group projects.  If so, use a meeting password for all Zoom meetings.  This adds a unique password to the guest link and prevents unauthorized users from accessing your meetings.
    • Your attendees won’t have to type in the password, it will be built into your link invitation automatically.
  • Schedule a new meeting
    • Instead of using your personal meeting room repeatedly, create a new meeting for each event so the link isn’t being recycled and potentially used by someone who shouldn’t be using it.
  • Remove questionable participants
    Remove anyone from a Zoom session who seems questionable or acts inappropriately.